The quest of the perfect GTD tool
Frustrating this is – there still is no GTD tool that fits my needs. Let me give a quick (very personal) comparison of the tools that are currently available on the Mac. Please let me know if I have been missing out on one.
While all are great in their own unique way they do always miss out in some essential aspects. At least some that I consider important. But let me give a quick overview of the tools I
have looked at
EasyTask
EasyTask is simple. Easy as the name suggests. Unfortunately the task interface is (while simple) not very good for inputting many tasks quickly. The fact that you cannot show tasks that
are “on hold” and the missing notion of “waiting for input” is the final turn off. It also does not accept dates like “tomorrow”.
Journler
Is it a mail program? Is it a file management application? Who knows. It comes with tagging and smart folders. But it surely is not what I am looking for.
iGTD
The interface is pretty much exact the opposite of EasyTask. It has many bells and whistles. Too many for my taste. In fact I find the interface quite confusing. It crashed on me a couple
of times on Leopard.
iGTD2
Comes with an updated interface. It’s much simpler but still has a long way to go. Action status has been removed completely, instead it comes with tagging now. But in fact
it’s really too early too judge …and too early to use.
Inbox
The new Inbox from TeamBeep comes with the most fancy interface. Not that I am a big fan of the wood style, but it surly looks much slicker than the other competitors. It’s still an
alpha version and so again a little early for a review. Inbox goes a step further towards the “one inbox” idea. It aggregates information from different data sources like
Apple Mail or files from certain directories. This is a great idea but I am skeptical about how well this works in real life.
OmniFocus
I almost fell for it. It has the usual simple Omni style interface. If you have used OmniOutlineer you will feel at home. (If you are OK with their custom control’s behavior)
It’s simple yet powerful. It does not really interfere with your personal workflow. But I am still missing some features. There is for example no notion of “waiting for”
or “delegated”. A big plus: it’s now also available for the iPhone.
Things
Again a product that is not released yet. So far the interface looks simple and easy to grasp. The most compelling of the contestants. It features tagging and is easy to use. While it
really looks promising I wish they would get their act together. I know they are also working on an iPhone version …but please – could you first finish this one? I know many
people that are waiting for a proper release. Please don’t forget to add a “delegated” and “waiting for feedback” status and filtering.
ThinkingRock
A desktop java app. Apple-Q. No need to say more.
A couple of people have pointed me to different GTD web applications before. While the apps might be great – they are just not for me. I need to be able to put down some thoughts
and don’t want to depend on a network connection for doing so. So what do I want?
I want an application that comes with both. Desktop and iPhone client. Both sync my thoughts without any thrills. I want to clearly see what’s due today (and this week) and for what I am still waiting on input for. It should preferably auto detect and change contexts similar to Marco Polo. And scheduling needs to be well integrated with iCal. I want to be able to just type away on actions and would like to be able to link mails and other resources to it. (Not getting corrupted when I move them around on disc). It would be great to analyze and show related action similar to those “related posts” plugins in a blog.
This is all possible. I just haven’t found it yet. I am intrigued to start with something like that myself. But I am sure people are working on the next best GTD tool already and will have quite a head start on this. Couldn’t just one do it right? I am happy to pay for it.